Poll

Have you ever taken unpaid time off for vacation (not birth if child/FMLA)?

No, and I wouldn't recommend it
1 (1.9%)
No, but I would if I was able and wanted to
29 (54.7%)
Yes, and it went fine
22 (41.5%)
Yes, and I wouldn't recommend it
1 (1.9%)

Total Members Voted: 53

Author Topic: Unpaid time off for vacation?  (Read 3154 times)

Scubanewbie

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Unpaid time off for vacation?
« on: November 23, 2019, 09:00:37 AM »
DH and I are 5 years from fire, savings rate of 50+pct.  He has less PTO than I do and we want to do both a family with kids 2 week trip and milestone anniversary trip in 2020, along with knowing we will need a week or two for long weekends, sick days or Dr apt, kids holiday performances, etc.  I want him to ask to take one of the trips unpaid to make all of it doable.  The kids are the perfect age both for the family trip and visiting grandma without disturbance while we do the couple's trip.  He is hesitant since he has never done it.  I say this is a benefit of high savings rate but obviously I dont want to jeopardize his actual job as he likes it and has only been there 11mo, 15 by the time of our first trip and 22 by our second.  I have the CC points to book today flights and half the hotels.  Can someone who has done this, or a manager with an employee who has done it weigh in?

NotJen

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Re: Unpaid time off for vacation?
« Reply #1 on: November 23, 2019, 09:17:19 AM »
I think this would depend *highly* on his particular work environment.  Can he find a coworker who has done it and get some advice?  Talk to his manager and whoever is in charge of approving leave without pay, and try to gauge how they actually feel about employees who do this?  I can understand being hesitant.

Before going the unpaid leave route, I'd investigate all the options to make it work with his current amount of PTO.  Since you have more PTO, can you be the go-to next year for taking days off for kid stuff?  Is he willing to skip a long weekend, or make the trips you're planning slightly shorter?  Can he flex his time at all - work a weekend day before a trip to avoid taking a day of vacation?

seattlecyclone

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Re: Unpaid time off for vacation?
« Reply #2 on: November 23, 2019, 10:38:00 AM »
Does his employer allow employees to carry a limited negative vacation balance? I did that a couple times when I was fairly new at a job and wanted to take more time than I had earned quite yet. It was never a problem. The deal they had was you could go negative by a week or two with manager approval, and if you happen to still be in the hole by the time you quit they'll just take the negative vacation out of your final paycheck.

deborah

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Re: Unpaid time off for vacation?
« Reply #3 on: November 23, 2019, 12:09:54 PM »
When I was working and was a manager, I would have been very dubious about anyone who did this. Taking their leave for one holiday, and then immediately putting in for another? And unpaid? Without having a really good reason for it? And not giving me an enormous heads up about it? After just having been employed in my team? Why didn’t they tell me about their plans when I employed them? What other bombshells are they concealing? And they still want some leave left over at the end - does this mean they want to do the whole thing again?

magickelly

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Re: Unpaid time off for vacation?
« Reply #4 on: November 23, 2019, 03:11:15 PM »
As a corporate manager (11 years and counting, now over a largish-team), I'd say it's really contextual on a number of variables:

- type of work and is it a big deal to have someone missing
- type of industry and how competitive it is for talent
- the employee's own personal value to the team (quality, productivity, demonstrated integrity, tenure)
- length of time they're asking for

Our work is rarely time-sensitive and it's not a big deal for someone to be out a week or two. Our industry is very competitive so we will bend over backwards to accommodate top talent. Therefore, if one of my employees asked for unpaid leave it would come down to the third bullet. I wouldn't think twice of granting it to my most senior, highly valuable managers who have lengthly tenure and proven integrity. I would absolutely say no to a junior or mid-level employee who is average at best. Lots of gray in between that that would make my reaction and decision-making process more complex and something to be discussed.

damyst

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Re: Unpaid time off for vacation?
« Reply #5 on: November 23, 2019, 04:04:26 PM »
No personal offence intended, but managers who think they have a right to prevent employees from taking unpaid leave, barring some really unusual circumstance, just disgust me.
I understand you're reflecting the norms you see around you, but the norms (with the exception of parts of Europe) are woefully backward.

This is how you get an entire "movement" of people desperate to quit their jobs so that they can achieve their life goals.

If your employees are getting less than 30-35 days of PTO per year, preventing them from taking unpaid leave is just mean. (Perversely, in places where people do get 30 days of PTO, it's often easier to take unpaid leave).

The unpaid leave conversation needs to be reversed. Is there a specific reason to deny a time off request at a given point in time? If not, case closed. If yes, this should have been communicated to the employees in advance, so that they can plan accordingly.

Zikoris

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Re: Unpaid time off for vacation?
« Reply #6 on: November 23, 2019, 04:52:09 PM »
I've definitely done it a few times. I try my hardest to work my vacation days around statutory holidays and office closures, but sometimes you just run out of vacation time. Ultimately I like my overseas trips more than I like any employer, so if I have to choose between pissing off my employer by taking unpaid time versus not getting to go on an epic vacation, well, I'm getting on that plan 10/10 times.

I've always been very straightforward about my travel habits during job interviews, so if an employer can't accept it, they're welcome to not hire me. So far it's never been an issue. For my last two jobs I was also able to squish in a trip right before starting, which helped tide me over so I wasn't taking unpaid time until about six months in, at least.

I haven't taken any unpaid time in a couple of years now, since I do get quite a bit of time off - one day short of four weeks per year, which I can add on to stat holidays to extend a fair bit.

Cpa Cat

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Re: Unpaid time off for vacation?
« Reply #7 on: November 24, 2019, 08:09:04 AM »
No personal offence intended, but managers who think they have a right to prevent employees from taking unpaid leave, barring some really unusual circumstance, just disgust me.
I understand you're reflecting the norms you see around you, but the norms (with the exception of parts of Europe) are woefully backward.

This is how you get an entire "movement" of people desperate to quit their jobs so that they can achieve their life goals.

If your employees are getting less than 30-35 days of PTO per year, preventing them from taking unpaid leave is just mean. (Perversely, in places where people do get 30 days of PTO, it's often easier to take unpaid leave).

The unpaid leave conversation needs to be reversed. Is there a specific reason to deny a time off request at a given point in time? If not, case closed. If yes, this should have been communicated to the employees in advance, so that they can plan accordingly.

If I hire someone for a full time job, I expect them to show up full time. What you're describing, being able to take unpaid leave whenever and however you want, is more of a part-time job perk.

I have both at my firm. Full time employees get 3 weeks PTO plus holidays. Part timers get no PTO and are paid half days on holidays, but can take as much unpaid leave as they desire, as long as we know about it in advance and can prepare for their absence (barring medical - no one can predict sick kids). There's a limit even then... if they take so much time off that we can't rely on them to do their job, we'll have to hire someone else.

I would still likely approve unpaid leave from my full timers during certain months. It would actually work to my financial advantage if they would take unpaid leave in December, when we're slowest. But if someone wanted to take a lot of unpaid leave, then they're really looking for a part time job and I would want to know that and negotiate that as part of their contract.

Dicey

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Re: Unpaid time off for vacation?
« Reply #8 on: November 24, 2019, 08:32:13 AM »
You don't have to celebrate the milestone anniversary on the actual anniversary. Heck, we took our honeymoon a full year after we got married and it was great!

To answer your question, I took unpaid leave twice. Once to take a long bucket list trip with a friend who was terminally ill. (He died two weeks after we got back from a month in Aus/NZ.) Later the very same year, I took more unpaid time to help my sister and her husband when she donated her kidney to him. Come to think of it, I did it again a year later when she had breast cancer. I took my "last" week of vacation to help her. Came home and went back to work for a day before the "Come back, I need you," call came. I took another week without hesitation. Not worth filing for FMLA, just took the time. Can't remember if they paid me anyway, but I think not. The money part was not a big deal to me.

My boss didn't like me taking the time while he was wearing  his boss hat, but was a decent human being and understood. I had been in my job a lot longer, and was very close to my number when I did this.

I think your situation is a lot different. My opinion is you might want to rethink your plans. Life is more fluid than you realize.

Scubanewbie

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Re: Unpaid time off for vacation?
« Reply #9 on: November 24, 2019, 07:01:02 PM »
You don't have to celebrate the milestone anniversary on the actual anniversary. Heck, we took our honeymoon a full year after we got married and it was great!

I agree on the milestones themselves, the 15 year mark is merely an excuse given my parents are able to watch the kids as they will be in town a few months (they are not primarily) and they are literally the only people I can think of that I would ask to give up 2 weeks of their life to watch the kids and that both my DH/myself/kids are all ok with the ask.  I put in that it was a milestone anniversary to denote this isn't a normal thing for us, pretty unusual to be taking two big trips in a year so I'm not asking if we can regularly take unpaid time, just whether it would be OK in 2020 given the info I laid out.

Captain FIRE

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Re: Unpaid time off for vacation?
« Reply #10 on: November 24, 2019, 07:48:25 PM »
- the employee's own personal value to the team (quality, productivity, demonstrated integrity, tenure)

[snip]
I wouldn't think twice of granting it to my most senior, highly valuable managers who have lengthly tenure and proven integrity. I would absolutely say no to a junior or mid-level employee who is average at best. Lots of gray in between that that would make my reaction and decision-making process more complex and something to be discussed.

I imagine that might breed pretty bad feelings, to treat people unequally.  Particularly if the one you grant it to is seeking days off for a vacation while the one you deny it to is seeking, for example, to spend time w/a dying friend.

I think it's great if companies allow it in moderation, but this approach seems guaranteed to run into problems.

I agree on the milestones themselves, the 15 year mark is merely an excuse given my parents are able to watch the kids as they will be in town a few months (they are not primarily) and they are literally the only people I can think of that I would ask to give up 2 weeks of their life to watch the kids and that both my DH/myself/kids are all ok with the ask.  I put in that it was a milestone anniversary to denote this isn't a normal thing for us, pretty unusual to be taking two big trips in a year so I'm not asking if we can regularly take unpaid time, just whether it would be OK in 2020 given the info I laid out.

However, his new boss doesn't know that it's unusual for you.  All you can do is ask, and be prepared for a no.  Which trip is more important to you?  Does it need to be a two week vacation?  That seems a pretty long one.  What about just a week for your special trip?  And like a poster suggested, you may need to take the brunt of sick time and be the one attending kid events.

I never have at my job, but I know a coworker who did it to visit family (grandmother in a foreign country who wasn't well).  I think it probably helps to have a compelling story.  I don't think a milestone trip - even with grandparent babysitting - is a particularly compelling story though.  (Side note, we took our honeymoon a year late, as I had just started my job two months prior to our wedding.)  I'd suggest he go in with a plan for how the work will still get done.

Linea_Norway

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Re: Unpaid time off for vacation?
« Reply #11 on: November 25, 2019, 03:08:37 AM »
DH ans I once took 3 months off during the summer, after warning our employers at least half a year ahead of time. We had both worked at our employers for 8-10 years already.
DH had lots of overtime to take up and it didn't cost him anything. I had to take 2 months of unpaid leave. We used the time to make lots of trips, as well as renovating the main bathroom from scratch by ourselves (5 weeks went by for that).
We loved having such a long time of from work. During all the years prior to that, we had only been saving and saving. So we had lots of stash to live from.

TomTX

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Re: Unpaid time off for vacation?
« Reply #12 on: November 25, 2019, 05:31:08 AM »
When I was working and was a manager, I would have been very dubious about anyone who did this. Taking their leave for one holiday, and then immediately putting in for another? And unpaid? Without having a really good reason for it? And not giving me an enormous heads up about it? After just having been employed in my team? Why didn’t they tell me about their plans when I employed them? What other bombshells are they concealing? And they still want some leave left over at the end - does this mean they want to do the whole thing again?

You sound awfully paranoid as a manager. Concealing bombshells? Really?

Both trips are well past the 1-year mark. The second trip is close to the 2 year mark.

The trips are 7 months apart.

The trips are just 2 weeks long each, only one would be unpaid.

You would be getting a multi-month heads up.

Apparently "your" company is stingy with PTO. Unfortunately common in the USA.

You seriously expect people to tell you in the interview "BTW, almost 2 years after starting, I'm gonna want to take an extra 2 week vacation because your vacation policy sucks"?


dignam

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Re: Unpaid time off for vacation?
« Reply #13 on: November 25, 2019, 07:00:11 AM »
I've had co-workers take a PTO advance; they had a sick kid or the like, but had no PTO remaining in the year but management let them take paid time and just subtracted from their balance when the new year hit. 

This should not even be a second thought if you're a manager.  If they want to take unpaid time, barring extreme circumstances, they should be allowed.  Personally, I have never denied PTO requests from members of my team, even if it means a little more work for me.  That is part of the compensation package!

Frankly, US companies are generally ridiculous regarding how little PTO is allowed.  And, how much guilt is associated with it.  Thankfully our parent company is based in the Netherlands so we have very generous PTO.

TomTX

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Re: Unpaid time off for vacation?
« Reply #14 on: November 25, 2019, 07:23:36 AM »
After 15 years of service, I'm finally at a reasonable amount of vacation: just short of 4 weeks. We also get a generous number of holidays.

dandarc

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Re: Unpaid time off for vacation?
« Reply #15 on: November 25, 2019, 07:47:43 AM »
Best thing I ever did career-wise was switch to a straight-hourly arrangement. 2nd job I started as a standard W-2 employee with the usual benefits, but they had a "no-benefits" option for higher pay, and I eventually did the math and realized it was a better choice for me. Now I'm 1099 and it is even better. I realize these options are not available to everyone, but I really like it. I work I get paid, I don't work and I don't get paid. No worries about leave balances. Makes it a whole lot closer to "I'm telling you I'm taking these days off" rather than asking permission.

Check with the employer or at least ask some co-workers what they've seen - this sort of thing is frowned on some at some places, no big deal at others.

soccerluvof4

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Re: Unpaid time off for vacation?
« Reply #16 on: November 26, 2019, 04:13:03 AM »
Being Self employed and having up to as many as 50 employees I never had a problem with it IF the employee was responsible in the fact that they were up front about it and made sure that there work was being properly handled by someone else. If they left me hanging then to me it was just wrong. Different departments were more flexible to do this than others as well. I would just be upfront about it and see if its ok and you'll get the answer. Its not only the company its how it can affect your fellow colleagues as well. Again , In most cases it was never an issue. The other thing is being willing to step up if someone else wants to do the same thing as you dont want to be always the taker and never the giver. Did you also think too about how much more the trip costs you buy not getting paid? despite saving 50%  it makes more sense to celebrate it at a time it doesnt cost you more money to take the trip.

sui generis

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Re: Unpaid time off for vacation?
« Reply #17 on: November 26, 2019, 08:54:00 AM »
No personal offence intended, but managers who think they have a right to prevent employees from taking unpaid leave, barring some really unusual circumstance, just disgust me.
I understand you're reflecting the norms you see around you, but the norms (with the exception of parts of Europe) are woefully backward.

This is how you get an entire "movement" of people desperate to quit their jobs so that they can achieve their life goals.

If your employees are getting less than 30-35 days of PTO per year, preventing them from taking unpaid leave is just mean. (Perversely, in places where people do get 30 days of PTO, it's often easier to take unpaid leave).

The unpaid leave conversation needs to be reversed. Is there a specific reason to deny a time off request at a given point in time? If not, case closed. If yes, this should have been communicated to the employees in advance, so that they can plan accordingly.

Yep.  I might have liked to have had a deeper and more long-lasting career, but I never was happy with the requirement to subsume oneself to the employer and be grateful for a 2 week vacation once per year.  Luckily, I made a high enough salary (and other factors) that I could retire early and take some control of my life back.

My first real employer was actually much better at this than most (in the US). By the time I left (about 9 years in), I was taking 26 days off per year, some of those unpaid, because they had an awesome policy where almost any job classification could take the days between Christmas and New Years without pay.  This was such a tradition that they had even established an accounting system whereby they still paid you for that week, but they had subtracted that pay out incrementally over the course of the rest of the year, so you weren't short a paycheck at a critical time, which was helpful for some employees that aren't so great at saving on their own.  It was pretty awesome.  And yet, I still chafed.

After that, I worked for employers where you have unlimited PTO.  Which really means most people take almost none, and there are elaborate declarations of how proud they are of you if you actually take it.  Which is better than actually making you feel guilty, but just goes to show the culture.  They don't really expect you to take time off and the requirements of the job are such that it is hard to take two weeks and still meet annual goals. I will say one employer, at least, was truly flexible with actually showing up to work and when you do your work, so people often didn't come in to work, even if they weren't taking a day off.  It made it a bit hard to work with other members of the team at times, but there was a good culture around scheduling doctor's appointments, going to kids' stuff and just doing what you wanted to do, no explanation necessary, so long as work got done on time.

Unfortunately, the culture toward labor is typically pretty bad in America, at least. And then the culture within the workplace can be slightly better or worse.  I hope your husband has a slightly better culture.  If so, this plan is possible, but my guess is that even if they say yes, it will breed some resentment/create a bit of a negative reputation for him while he is early in his tenure there.

Ann

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Re: Unpaid time off for vacation?
« Reply #18 on: November 26, 2019, 11:02:39 AM »
I agree in this case it greatly depends on the type of work your husband does and the culture.

The one thought I had was a company might be genuinely hesitant to grant two weeks of unpaid vacation to an employee who still has vacation days in the bank.  I would be (in this case correctly) suspicious that they were saving those days as leverage for later when they want more time off — “I still have 4 vacation days left so I am taking one on Friday — I have to use them by the end of the year after all and vacation days are in my contract ”.   Otherwise, why wouldn’t they use their vacation days for the two weeks and then negotiate individually for any additional unpaid days?  It would probably be easier to accommodate a single day off occasionally for a child’s performance or sick day.   

I absolutely would take an unpaid vacation.  I just ask for time off and submit for vacation days.  At my work, the scheduling and payroll are two different people.


FireHiker

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Re: Unpaid time off for vacation?
« Reply #19 on: November 27, 2019, 11:19:11 AM »
People take unpaid leave for vacation at my place of employment and it is not a big deal. I have done it in the past with zero negative repercussions and may again next year. Technically we are only required to work 30 hours a week to be "full time" for benefits, so it isn't uncommon for people to do a 32 hour week and take a day unpaid here and there. Highly technical field with people that have been here for many years; people that don't necessarily HAVE to work but care about what they do. I can't fathom it being an issue here to take unpaid time off for a vacation.