In December I started a job I like very much, in part because it includes a lot of travel (25-50% of my time depending on the season) around the US. I like to travel and there are several financial upsides:
A generous per diem (I simply get this per diem, I don't have to submit food receipts at all)
Hotel, rental car and airline points
Lots of opportunities for manufactured spending in buying work-related supplies (though I haven't fully explored this I'm thinking about it, I did get a hotel chain credit card)
The downside is that I am shelling out thousands of dollars at a time and it is wreaking havoc on my financial tracking. This week I helped set up an event at a new office that included buying about a thousand dollars of supplies. Even if I do my expenses at the end of this week I won't get the reimbursement until July.
I currently use Mint to track my spending and it has been a mess every since I started this job. Net income deep in the red one month, very inflated the next. And by category I look like an anti-mustachian sucker, spending over $1200 a month on food and beverage alone this year, plus a huge office supply category. I know there is a category for 'work expenses' or 'reimbursement' or similar but I would have to monitor it pretty carefully like making sure Starbucks on days I'm getting per diem is categorized as a work expense but Starbucks while I'm in the home office is not. Even that example is hard to track as I just get my per diem amount (which I diligently stay under and save the difference) not the exact dollar amount that I spent at a Starbucks in the Denver airport or whatever.
How do others who travel for work keep all of this straight? Mint is just what I've been using, if YNAB or another product could handle this better I'd be willing to switch. I'm having a hard time determining what I really live on and thus what my FIRE goal should be. I'm also worried about hedonistic adaptation in this environment, getting used to driving new cars, food covered, having someone clean up after me in my hotel room and so on. Any advice?
Because I am spending so much are there other ways I should be leveraging this? I've already gotten two personal hotel stays paid for and a plane ticket but maybe this is an opportunity to open more cards and really get into travel hacking/bonus chasing?