Thanks for the replies!!
Can't really help the equipment my employer has for me to use, so must deal with the fax machine, yee. Will have to look into the options listed. We do already have a fax set up with the number this is already printed on cards, stationary, stamp, etc. so would want to keep that number. Boss man wants me to magically find a solution lol... oh the joys of working for someone else. /<-- inserts sarcasm