Author Topic: Does anyone present at conferences?  (Read 10189 times)

fallstoclimb

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Does anyone present at conferences?
« on: May 20, 2015, 04:48:47 PM »
I'm giving my first formal presentation at a scientific conference next month. 

I HATE presentations, but as a result of this conference drank the Toastmasters kool aid and it is helping.  That plus beta blockers has my fear tamped down a bit. 

However, giving a 15 minute scientific presentation with Powerpoint is very different from giving a 5-7 minute personal speech to Toastmasters.  For one, I can't really memorize what I want to say.  I'm doing the proper thing with Powerpoint in that the words on the slide are very few - but I have zero faith in my ability to think/talk on my feet in front of a crowd, to fill in the blanks.  I'm a writer not a talker, always have been, always will be.

I wrote out a 'script' for each slide, in a talky tone that I can present in a talky manner -- but I still guess that reading from a script is frowned upon.
 The topic is fairly complex and I'm worried I won't be coherent or hit all the points I want without my script.

I know that people who are senior in their field usually just go out there and wing it (and love the attention) but what do the rest of us do?  I'll keep practicing, but do I abandon the script and risk falling on my face out there, or stick to the script to meet someone else's opinion of what a presentation should be? 

(In case you can't tell I'm kind of resentful about this whole thing!  Why can't people just read the paper instead?)

sugarsnap

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Re: Does anyone present at conferences?
« Reply #1 on: May 20, 2015, 05:14:05 PM »
Make a script, but with bullet points, not paragraphs. You can still look down to see each specific talking point along the way.

Good job with presenting at toastmasters! I'm terrible at public speaking and need to go.

Roots&Wings

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Re: Does anyone present at conferences?
« Reply #2 on: May 20, 2015, 05:56:58 PM »
Good job preparing the talky script! Have that with you for security. Bullet points are a no go for me, I totally blank out. It's not the end of the world if you end up having to read from the script...just look up/out periodically, and try not to rush.

Test the beta blockers if you haven't already to ensure the dosage/your response (I do 1/3 of a pill)...the goal is calm and collected, not drowsily incoherent :)

And might sound silly, but practicing confident body language might help, as well as visualizing the 'worst' that might happen and preparing a response.

You know your stuff, you've done your best to prepare, and have a fall-back plan(s)...that's what has worked for me anyway. Best of luck!

forummm

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Re: Does anyone present at conferences?
« Reply #3 on: May 20, 2015, 06:04:44 PM »
Presentations are a drag. But if you practice it a bunch of times (by yourself, for a friend/SO), you'll get more confident. In the end, no one will care if you mess up some. Just get through it :)

Elderwood17

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Re: Does anyone present at conferences?
« Reply #4 on: May 20, 2015, 06:15:03 PM »
I give presentations at professional society meetings in my field (medical) and while a comp,eye introvert I don't mind it at all.  Someone once encouraged me that while I may not be the biggest expert in my field, I am THE expert of my presentation.  I just make sure I control the content and speak of something largely of my own experience.

fallstoclimb

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Re: Does anyone present at conferences?
« Reply #5 on: May 20, 2015, 06:29:44 PM »
1/3rd of a pill, wow step-in-time!  I take two.  My pills are only 20 MG though -- looking online most people seemed to be taking at least 40MG. Anyway, I tested it and I remain coherent but calm with two. 

I practiced with my dog a couple of times tonight.  He didn't seem impressed but I think I read the talky script in a very engaging manner.  I just do not trust myself to ditch the script, no matter how many times I practice. 

A practical question:  when you present you have to make the slides full screen, correct?  So people who use scripts cannot see their notes under the slide and use a printout instead?  This isn't an issue, I just want to make sure I'm not missing an obvious technological solution that would make the script a little less noticeable.

I actually have to present this to upper management before the conference, which I think I am even more nervous about. I'd like to keep the script secretive if possible -- but I think its not possible....thankfully they are a pretty supportive group in general.

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Re: Does anyone present at conferences?
« Reply #6 on: May 20, 2015, 06:35:09 PM »
1/3rd of a pill, wow step-in-time!  I take two.  My pills are only 20 MG though -- looking online most people seemed to be taking at least 40MG. Anyway, I tested it and I remain coherent but calm with two. 

I practiced with my dog a couple of times tonight.  He didn't seem impressed but I think I read the talky script in a very engaging manner.  I just do not trust myself to ditch the script, no matter how many times I practice. 

A practical question:  when you present you have to make the slides full screen, correct?  So people who use scripts cannot see their notes under the slide and use a printout instead?  This isn't an issue, I just want to make sure I'm not missing an obvious technological solution that would make the script a little less noticeable.

I actually have to present this to upper management before the conference, which I think I am even more nervous about. I'd like to keep the script secretive if possible -- but I think its not possible....thankfully they are a pretty supportive group in general.
At least on PC you can make presenter mode where the projector has the PowerPoint but your PC has both the PowerPoint and your notes.

Gerard

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Re: Does anyone present at conferences?
« Reply #7 on: May 20, 2015, 06:56:51 PM »
The presenter mode in ppt should get you through, but having a printed script is good for safety.

If your conferences are anything like the ones I present at, most people are not brilliant speakers and are very patient with others in that situation. It's okay to be semi-crap the first couple of times you present, and it's okay to read from a script.

People are there to hear about the interesting stuff you found out, and will put up with an amateurish delivery. If they wanted slick empty over-rehearsed bullshit, they'd go to TED.

Trifecta

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Re: Does anyone present at conferences?
« Reply #8 on: May 20, 2015, 07:30:30 PM »
Maybe check out Prezi instead of PowerPoint- makes the presentation more exciting and maybe less focus on you which could help calm the nerves.

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Re: Does anyone present at conferences?
« Reply #9 on: May 20, 2015, 07:46:09 PM »
Hi Fallstoclimb,

When I make a presentation, I practice from bullet points and then write out certain key lines and transitions because that's what makes me the most comfortable. If the material is complicated I am more particular about writing out the key lines and transitions.

Do what makes you the most comfortable. Public speaking is stressful for you, so go easy on yourself. Write it all out. And then practice it. It will not necessarily make you come across as stiff. Most actors work from scripts and they sound very natural. Even when they are doing cold readings directly from a script they sound natural. Yes, I know you are not an actor, but don't undermine your presentation by being pressured into "winging it". Toastmasters has some great ideas, but only use the ones that work for you and do every reasonable thing to make yourself comfortable. And then focus on the material. Write it out. Practice it. Video yourself and watch it. Refine your delivery. And practice it again.

Good luck!

BlueHouse

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Re: Does anyone present at conferences?
« Reply #10 on: May 20, 2015, 07:48:19 PM »
Congratulations failstoclimb!  Presenting at professional conferences has been a huge boost to my career.  I've done training classes and presentations before other subject matter experts, and I agree with you -- presenting in front of your peers or senior management can be the most intimidating.
Try powerpoint's practice mode -- you can actually record yourself going through each slide.  Read your script a few times as you go through the entire presentation and after 3 or 4 times you won't need it anymore.  Once you start remembering your talking points, practice in front of a mirror and do it smiling.  Try to enjoy the fact that all of these people believe you're enough of an expert to want to listen to you.
After a few years of being capable at presenting, I actually started teaching a course for a training company and they invest A LOT of time getting their instructors ready for professional presentations.  I also got great feedback from their experts.  The best feedback I got was that I became much more comfortable when I was responding to a question and out in the middle of the audience.  and the reason why was because then I was just in a conversation with one person.  So after I had that feedback, I changed my presentation style to be more interactive.  I ask questions (even if it's just "right?" or rhetorical questions that I answer as part of my presentation) and that gives me a chance to look out at people to see their feedback.  Audiences ALWAYS smile and nod at you when you do that because they WANT you to succeed.  Also, I don't even try to make eye contact with everyone.  I hold the gaze of one person until I feel comfortable and conversational and then and only then do I change who I'm looking at.  If I try to look at everyone, I end up looking at no one and I don't get the connection that I need to succeed.  So try to pretend you're talking to only one person at a time and engage that person.  Then move on to the next person.  And move your body.  The more I move my body, the more engaging I am.  If you can, walk back and forth in the audience.  If you are on a stage, make large grand gestures (like instead of using a laser pointer to point at something on the screen, use your body and walk over to the screen and point. 
Good luck.  and remember to imagine yourself doing great!

PMG

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Re: Does anyone present at conferences?
« Reply #11 on: May 20, 2015, 08:35:37 PM »
Know your content. what's your point?

Practice. Practice practice.

In the car.

In the shower. Don't memories every word, but you should know it well enough that with thought you cal recall your points and order. Writing it all down by hand a time or two helps me, along with verbalizing.

Practice some responses to stage fright and mishaps. It is ok to be human. You drop your papers mid speech. Practice that chuckle and pick them up and move on. Practice how you'll respond if your voice cracks, etc. "excuse me. I'm a bit nervou... Now, my third point is..." 

Practice slowing down. People often rush when nervous. Practice breathing.

Pretend you are confident. By the time you do all this rehearsing you'll know your presentation inside out. If you mess up, you'll fix it. What's the worst that could happen?  You trip on stage and knock everything over and run away embarrassed... As awful as that would be you would live through it and still be a successful (and likely pretty awesome) person.

Practice. Pretend confidence. Present. And next time you might have to do less pretending.


Rural

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Re: Does anyone present at conferences?
« Reply #12 on: May 21, 2015, 03:29:14 AM »
Find a way to do at least one run through in a room with a projector so you can play with the technology. Yes to presentation mode, but also have a print copy.


It's fine to read your script. Look up some and you'll be fine.


Strongly recommend against Prezi, as it causes nausea and vertigo in enough people that you're likely to have some in your audience.

KMMK

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Re: Does anyone present at conferences?
« Reply #13 on: May 21, 2015, 05:40:07 AM »
Following for the tips.

QueenAlice

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Re: Does anyone present at conferences?
« Reply #14 on: May 21, 2015, 05:55:31 AM »
I give presentations at professional society meetings in my field (medical) and while a comp,eye introvert I don't mind it at all.  Someone once encouraged me that while I may not be the biggest expert in my field, I am THE expert of my presentation.  I just make sure I control the content and speak of something largely of my own experience.

This is what I was going to add. This is your presentation on material (I assume) you have developed or been focusing on for a while. You know it inside and out, be confident! You are the expert of this material.

Use key words or phrases on the slides to remind you of each piece of information you wanted to relay during that slide.

Find someone/a few people that look friendly/positive in the audience to make eye contact with and pretend as if you are just having a conversation with them about your project.

When I first started presenting my work I found my nerves were tied to anxiety of looking dumb if someone asked a question and I didn't know the answer. But you know what? You can't know everything, or every piece of literature or work that has been done on your topic. You are always learning. If someone does ask a question beyond what you know, it is ok to acknowledge that. "That's a really interesting point I hadn't considered before", "I haven't come across that, I'll have to look in to it, do you have a reference you could send me?", "Maybe we could follow up after my talk to discuss that" ...

Good luck! :)

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Re: Does anyone present at conferences?
« Reply #15 on: May 21, 2015, 06:11:41 AM »
Yes to presentation mode, but also have a print copy.

Definitely have a print copy - the conference set up may or may not have a set up that works with presentation mode.

Like someone above noted - watch your speed. I will talk at a lightning pace if I'm not careful.

Will there be a podium? I feel like people that have notes or a script on a whole sheet of paper look a bit clumsy. Note cards are cleaner. If you are at a podium and can set the notes on that, either one will work.

Speak clearly and loud enough to be heard. I don't mind listening to a nervous presenter as long as I can hear and understand them.

Your listeners will likely be more forgiving of your skills than you will be. Always remember that you are your harshest critic.

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Re: Does anyone present at conferences?
« Reply #16 on: May 21, 2015, 06:28:18 AM »
I give a variety of presentations, some scientific powerpoint type, others spoken humanities type papers.
Generally if its something I'm very familiar with, I just talk to the slides. If I'm unfamiliar, or I need to build a complex case, or if I have to cover a lot of complex material in a short time I will read the paper. If I am reading I make sure its engaging and look up and at the audience as often as I can.

Its a million times better to read  the script in an engaging fashion, than blunder around getting tongue tied, and forgetting key pieces of information until you are one slide further on.

An actor gave me this tip which I find helpful. Just before you begin pause and whilst taking a deep breath or two, look out to the back wall above the people and run your eye around the perimeter of the room, telling yourself you own all that space. This helps me feel grounded and relaxed.


Roots&Wings

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Re: Does anyone present at conferences?
« Reply #17 on: May 21, 2015, 06:52:31 AM »
1/3rd of a pill, wow step-in-time!  I take two.  My pills are only 20 MG though -- looking online most people seemed to be taking at least 40MG. Anyway, I tested it and I remain coherent but calm with two. 

I practiced with my dog a couple of times tonight.  He didn't seem impressed but I think I read the talky script in a very engaging manner.  I just do not trust myself to ditch the script, no matter how many times I practice. 

A practical question:  when you present you have to make the slides full screen, correct?  So people who use scripts cannot see their notes under the slide and use a printout instead?  This isn't an issue, I just want to make sure I'm not missing an obvious technological solution that would make the script a little less noticeable.

I actually have to present this to upper management before the conference, which I think I am even more nervous about. I'd like to keep the script secretive if possible -- but I think its not possible....thankfully they are a pretty supportive group in general.

What is your conference setup? I always have a paper script just in case and send in my powerpoint in advance (all I do at the conference is push the slide control buttons when it's my turn. My usual setup is a panelist table with a lectern. Sometimes I can stay seated at the panel table with my laptop notes and give my spiel from there, otherwise if I have to stand at the lectern, I use my paper script.

Also, I double-checked the "presentation anxiety" prescription I take (generic Ativan 0.5 mg). Might have been confused about it being a beta-blocker, but it's what my doctor ended up prescribing and gets me through without the major trembling, shaking, anxiety issues!

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Re: Does anyone present at conferences?
« Reply #18 on: May 21, 2015, 11:50:39 AM »
I was a consultant for a long time and so gave more presentations than I could count.  It's only human to be nervous, and that takes a long time to go away so don't sweat it.  Other than the obvious, such as knowing the material, take 15 minutes beforehand to ensure the technology (projector, powerpoint, lights etc) works.  That tends to be a bigger failure source than people expect, and the audience hates to be kept waiting to fix things. 

While you are talking make eye contact with people in the audience.  It not only helps keep their attention, but you'll find that it helps reduce your own nervousness. 

The best presentation advice I ever got was to make sure the presentation has a storyline.  A lot of presenters just reel off bullet points, which the human brain doesn't always process well.  Think of your presentation as a story you are telling.  That will hold their attention better and make it easier for you to avoid common mistakes like losing your way in the presentation.  To this day I structure my presentations that way. 

Good luck!!

 

fallstoclimb

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Re: Does anyone present at conferences?
« Reply #19 on: May 21, 2015, 12:32:05 PM »
Thanks for the advice everyone!  I just did a dry run with my immediate coworkers (so only 10 people).....and it did NOT go well. First comment was that I was flying through it and I tried so hard to stay slow!  I let them think it was because I had a lot of material to get through, but it wasn't, it was totally because I was nervous, even just in front of my coworkers, even after 40 mg of beta blockers.

And then I got to sit there for half an hour while every slide was picked apart (this after I've done multiple substantial revisions working with a high ranking member of the team. I thought I was in good shape).

Afterwards I escaped to cry on the bathroom floor like the professional adult that I am.

Man I wish FI were closer.

QueenAlice

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Re: Does anyone present at conferences?
« Reply #20 on: May 21, 2015, 12:48:07 PM »
And then I got to sit there for half an hour while every slide was picked apart (this after I've done multiple substantial revisions working with a high ranking member of the team. I thought I was in good shape).

I know this is hard, and it feels like a beat down, but try not to take it personally. Your coworkers are trying to help you make your presentation the best it can be. Hopefully they were constructive and not rude.

Also, the team I work with (and many other teams/groups I know of) does this every time one of us is giving a big presentation. You present a dry run, then each person will go through their critique of your presentation and give slide edits. It takes a few times, but your skin will get thicker.

fallstoclimb

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Re: Does anyone present at conferences?
« Reply #21 on: May 21, 2015, 01:00:41 PM »
Thick skin has never been my strong point.  Especially regarding known weaknesses. 

I'm mostly just mad at myself for someone still talking quickly.  I tried so hard not to, and I paused a lot.  Blahhh

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Re: Does anyone present at conferences?
« Reply #22 on: May 21, 2015, 01:14:40 PM »
Thanks for the advice everyone!  I just did a dry run with my immediate coworkers (so only 10 people).....and it did NOT go well. First comment was that I was flying through it and I tried so hard to stay slow!  I let them think it was because I had a lot of material to get through, but it wasn't, it was totally because I was nervous, even just in front of my coworkers, even after 40 mg of beta blockers.

And then I got to sit there for half an hour while every slide was picked apart (this after I've done multiple substantial revisions working with a high ranking member of the team. I thought I was in good shape).

Afterwards I escaped to cry on the bathroom floor like the professional adult that I am.
I've been there. 

You don't have to make all of the revisions your coworkers suggested.  Only make the revisions that you feel are necessary (unless you're a graduate student, then you're stuck making all of the changes).

starbuck

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Re: Does anyone present at conferences?
« Reply #23 on: May 21, 2015, 01:42:21 PM »
Thanks for the advice everyone!  I just did a dry run with my immediate coworkers (so only 10 people).....and it did NOT go well. First comment was that I was flying through it and I tried so hard to stay slow!  I let them think it was because I had a lot of material to get through, but it wasn't, it was totally because I was nervous, even just in front of my coworkers, even after 40 mg of beta blockers.

And then I got to sit there for half an hour while every slide was picked apart (this after I've done multiple substantial revisions working with a high ranking member of the team. I thought I was in good shape).

Afterwards I escaped to cry on the bathroom floor like the professional adult that I am.

Man I wish FI were closer.

I would have been so nervous to do a dry run in front of 10 coworkers. I had enough nerves just presenting in front of my equally nervous coworker for a project we were working on. 10?! Ugh I feel your pain.

It'll feel really awkward, but I'd really suggest videotaping yourself doing a run through so you can see how you look to others. Or at least practice with just one person in the room with you. That's a more friendly and forgiving atmosphere for this stage of the run throughs. And when you're practicing, make sure you're replicating the mechanics of your presentation - standing instead of sitting gives it a very different feel, a podium vs. no podium, etc. I realized I moved my hands a lot and paced when I was practicing for my presentation.

And I also wouldn't accept every revision that coworkers suggested. IME, some people will have good suggestions, but not all, so don't let the volume of 'corrections' overwhelm you.

As for a speaking pace, I pretend I'm talking to my elderly Southern grandma. (I don't actually have an elderly Southern grandma.) So I need to speak the words themselves slowly, instead of speaking sentence fragments quickly and then pausing inbetween.

fallstoclimb

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Re: Does anyone present at conferences?
« Reply #24 on: May 21, 2015, 01:48:54 PM »
Oh an elderly Southern grandma!  I really like that tip!  I need to remember that one.

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Re: Does anyone present at conferences?
« Reply #25 on: May 21, 2015, 03:12:33 PM »
Oh an elderly Southern grandma!  I really like that tip!  I need to remember that one.

Ha! This is perfect. I totally zoom through presentations when I'm nervous, so I agree with focusing on slowing it waaaay down. It's not necessarily the pauses that are important, but the speed at which you're talking. Try really hard to stay in conversational mode and pretend that the audience is filled with your buddies.

Two things to remember:

1. No one in the audience is thinking poorly of you. Chances are that they don't care that much, and if they notice that you're nervous, they'll be pulling for you to get through it.

2. You're up there because you are the expert in that moment. They are there to learn from what you have to say, so try to fake it until you make it while wearing the expert hat.

The thing that helped me most was experience, and seeing that no one would boo me off stage or laugh at me, and that I could fake it enough to get through. Best wishes! It's a great experience, and the second time will be so much easier.

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Re: Does anyone present at conferences?
« Reply #26 on: May 22, 2015, 09:34:59 AM »
Lots of great tips here
Best of luck fallstoclimb!!!!

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Re: Does anyone present at conferences?
« Reply #27 on: May 22, 2015, 11:25:26 AM »
I'll have to read through this thread often in the coming weeks.  I'm an invited speaker (YIKES) at a pretty prestigious conference this summer.  I'm 30 and only 3 years into my industrial career, so of course I'm having typical Impostor Syndrome thoughts like, "I can't possibly be good enough for this.  Who the hell is going to take me seriously?"  Most of these academics are well into their careers, and there are a few Nobel prizes between them....

I recognize, however, that this is a most excellent opportunity to push my career forward, so, extreme nervousness aside, I'm also kind of (nerdily) excited.  :-P

fallstoclimb

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Re: Does anyone present at conferences?
« Reply #28 on: May 22, 2015, 11:28:46 AM »
@palladium, I just came across this article today about imposter syndrome:  http://io9.com/how-to-turn-impostor-syndrome-into-a-superpower-1706118528

I don't find it particularly helpful but if you work in an industrial career maybe you have the nerdiness to pull it off  :)

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Re: Does anyone present at conferences?
« Reply #29 on: May 22, 2015, 11:42:17 AM »
I had to do two (!) "Ignite" talks at a conference a couple months ago.  One was for someone who couldn't be there, so I was NOT the expert.  Oh joy.  I am an introvert and have slowly climbed out of my public speaking fear, but this event really triggered it.  The best thing for it was to have my slides done well in advance, practice the talks several times, and have my verbatim printed notes in front of me.  I don't think anyone cared that it seemed rehearsed (kind of had to be with auto-advancing slides).

If you find yourself rushing, have a bottle of water at the podium, and don't feel shy about pausing and taking a sip.  The audience will probably be grateful for a moment to mentally catch up with you and absorb the slide content.  Another thing you can do is have an optional anecdote or two that you could slide in to make the talk feel more conversational, and stretch your time out a bit. 

The more you do it, the easier it gets, I promise.  Good luck!

sol

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Re: Does anyone present at conferences?
« Reply #30 on: May 22, 2015, 11:51:05 AM »
I speak professionally all the time.  It's one of the things I most enjoy about my job.

Your audience wants to be wowed.  They want you to be super smart and concise and successful and to share some of that amazingness with them.  They want you to do well, so all you have to do is play along.

Giving the same talk multiple times helps.  My "job talk", about my dissertation research, was something I had done periodically in school but it wasn't until I started giving the exact same version at a new interview every week that it really stated to click.  By the fifth or sixth time in front of a new crowd it almost happens automatically.

My last piece of advice is to Google the TED talk about power posing.  Body language controls your mental state just as much as your mental state controls your body language, and body language is the easier one of the two to fake.  You can make yourself feel more calm and confident by adopting the right posture.

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Re: Does anyone present at conferences?
« Reply #31 on: May 23, 2015, 03:38:06 PM »
Not only do I give talks in public all the time, I train other people to do so as well.

First of all, I encourage you to remember that everyone in the room has been in your shoes, and probably just as nervous. Also, that this is a science conference, not a dramatic arts symposium or the TED talks. While your audience would love for you to be dynamic and fascinating, all they really expect is for you to be competent. There is nothing wrong for your first time for just writing out a script and practicing it until you are comfortable reading it.

However, in the future I encourage you to challenge yourself a little bit and try speaking from an outline which, if well-done, can be much more interesting for the audience. The way I teach my students to develop mastery is to have them give the talks (which are required to be unscripted and notes are not allowed) multiple times to just a few people, getting feedback on each iteration. If you can find someone with the patience to help you that way, it can be really powerful.

Gerard

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Re: Does anyone present at conferences?
« Reply #32 on: May 26, 2015, 08:21:47 AM »
There is nothing wrong for your first time for just writing out a script and practicing it until you are comfortable reading it.

However, in the future I encourage you to challenge yourself a little bit and try speaking from an outline which, if well-done, can be much more interesting for the audience.

Yes, this. I presented from a script for my first two years or so (partly because I had a supervisor who insisted on it). The first presentation where I felt comfortable working from an outline instead was awesome. People who had seen me before actually came up to me afterward and congratulated me on "improving" so much so quickly. I think they thought I had done some sort of Robert Johnson Crossroads-at-Midnight thing!

happypup

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Re: Does anyone present at conferences?
« Reply #33 on: May 26, 2015, 08:48:29 AM »
At least at the academic conferences I've attended (and presented at), the bar is not super high for presenters. A whole lot of the presenters will be doing it for the very first time, or just the second, etc. As long as you know what you're talking about, try not to get wound up about your style. Of course this is just my experience, but I suspect your audience will be pretty tolerant of you reading a script / not being very dynamic / whatever as long as your content is good. Be prepared to field questions, and make sure you are comfortable taking a moment to gather your thoughts before diving into your answers.

When you're practicing on your own, present like you're in front of an audience -- I find that it's easy for me to look over my slides, think "oh yeah, I'll talk about X and Y here, next slide Z" and feel like I've practiced, but it's not effective. Really think through what you're going to say, how you'll transition from slide to slide and so on.

And a couple things that may or may not help:
- I like to write out my notes / outline longhand rather than type them up. Something about physically writing seems to get it all into my brain a little better.
- Try to scan the audience a bit. There's almost always someone who nods, smiles, etc. as they listen. If it helps you, imagine that you're talking just to them. Also consider planting a friend there to fill that role!

PJ

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Re: Does anyone present at conferences?
« Reply #34 on: May 26, 2015, 02:28:59 PM »
I speak publicly every week (I'm a minister). 

Lots of good ideas here.  I can't emphasize enough the practice part.  Work from your script, but actually read it out loud and adjust your script as necessary to get it "talkable."  We don't write and speak the same way, as a general rule.  So make your script sound like you're speaking it. 

Second, consider writing your pauses into your script.  Anytime I think I'll need an extra-long pause to let what I just said sink in, I put in my script "..."  Or instead of one line between two paragraphs of my script, I'll put a couple.  I also sometimes write in any particularly meaningful hand gestures as a note to myself, just in brackets (gesture widely).

Another suggestion, is to print your script in nice large text.  And to adjust the spacing so that you don't have a page turn mid-sentence/mid-paragraph.  Bonus points if you have a page turn at a point when you needed a meaningful pause anyway!  That way, you minimize awkward pauses when you shouldn't have them, and have a built-in pause for yourself when you should have one.

Re: speed, not much helps other than practice, and feedback.  Feedback can be from a trusted friend, or from recording yourself and listening to it.  Remember that you know the material, they don't, so they need time to process what you have to say.  In some of the places I speak, there's almost a discernable echo, and if you're presenting in a large and echo-y place, you may find the same.  In which case, you need to slow down even more.  And if you'll be speaking with a microphone, that brings its own challenges, and you should absolutely practice your presentation with a mike, if at all possible.

Keeping working at it, and I hope and pray that it will go well for you!

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Re: Does anyone present at conferences?
« Reply #35 on: May 26, 2015, 03:35:18 PM »
Agreed with those that said that familiarity with the content (practice) is key.

That will naturally make you speed it up, so practice speaking slowly as well.

It will go just fine.  :)
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Re: Does anyone present at conferences?
« Reply #36 on: May 26, 2015, 04:25:19 PM »
Agreed with those that said that familiarity with the content (practice) is key.

That will naturally make you speed it up, so practice speaking slowly as well.

It will go just fine.  :)

And if you speak slowly, there's less stuff that you have to actually say :)

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Re: Does anyone present at conferences?
« Reply #37 on: May 27, 2015, 06:13:24 PM »
I don't know if you still need tips but I am currently on a business trip where I am expected to deliver 2 different hour and a half talks to six different groups of people (between 20-80 people for each group). I don't use notes and I don't memorize a speech.

I used to be REALLY nervous (i.e., teeth completely bare because of no saliva and sticking lips nervous) about presenting publicly, but I found a way that works for me.

I will go against the tip to prepare a script. I used to do this, but I found that I relied on it too much and if I missed where I was it would screw me up big time. Also, this is not really feasible for longer talks.

Instead, I like to prepare a series of points that I want to deliver for each slide and use the slides as the script. The audience does not know what you want to tell them, it does not matter if you forget one or two things. Then you practice the talk a couple of times so that you are able to talk naturally through the points on your slide. This allows your brain to be able to come up with a way of saying your points that is natural and spontaneous.

If you are not comfortable presenting a certain slide, don't. Remove it from the deck or put it on the screen and say something like "I will leave this up for a second so that the information may sink in". And then take a breath and a sip of water and act confident. I often do this when I am presenting figures or tables that are self-explanatory. You don't have to spoon feed everything to your audience.

Don't expect to be perfect, and give yourself time to think what you want to say. You don't have to churn out the information like a record. Learn to take a short break when it is needed to collect your thoughts.

Sometimes I want to say something but I can't figure out exactly how to continue a sentence that I am currently saying. It's ok, stop, say "I am having trouble saying what I want to say" and start that part over or skip to the next point you want to say. When I am looking for a specific word, I often turn to the audience and ask them for help. This gives you a break and allows your audience to interact with you.

With all these tips and a couple years of experience giving talks, I am able to give hour long talks without water or notes and I have been told that I am great at it (although I don't necessarily feel that I am great, it is difficult to self evaluate). And the talks I am giving are not in my primary language.

You can do it! The key is being confident in yourself and not letting a small mistake derail your entire talk. Just roll with it.

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Re: Does anyone present at conferences?
« Reply #38 on: June 30, 2015, 12:28:06 PM »
Here is some helpful advice from a book I'm reading. Source is at the end.

Shaking the Shakes

   I remember a presentation of the Inner Game that Tim [Gallwey] made at the Music Educators National Conference in San Antonio, Texas. Tim showed us how he would teach a viola player to shake the shakes—by letting her hands shake as much as they liked, until they settled down of their own accord.
   Mary told us her hands were shaking so much that she couldn’t hold her bow steady. Tim asked her to put her viola down and show her shaking hands to the audience. Then he asked her, “Now feel your hands. Which hand is shaking most?” She told him, “The right hand.” “Which fingers are shaking most?” he asked. “The first and second.” “And of those two fingers, which is shaking more?” “The first finger.” Tim then asked her to describe the pattern of shaking to the audience. Was it vertical, horizontal, or circular? Steady or erratic?
   Each time Tim asked her a question and she paid more attention to her hands, the hands would shake a little less. Finally, Mary noticed that her left hand had stopped shaking altogether and that her right was only trembling slightly. Tim asked the audience if it was okay for Mary’s right first finger to keep on shaking. They told her it was—but Mary found that the shaking had mysteriously disappeared. It seemed as though her fingers had at last had enough opportunity to shake, and Mary was able to turn her attention back to her performance for the group.

From The Inner Game of Music by Barry Green

Better Change

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Re: Does anyone present at conferences?
« Reply #39 on: September 24, 2015, 10:45:41 AM »
I want to follow-up on this thread, because I was a contributor a few months ago.

I gave my presentation back in July, and it went really well.  Some dude's cell phone went off (twice) during my talk, but I capitalized by doing a little goofy dance.  I was told that this really loosened me up, and that my talk was especially good after that.  So maybe you'll want to do a goofy dance before speaking.  Ha.

Also, thanks to my talk in July, I was invited to give a  seminar at a big international conference in Japan next summer.  I'm so stoked!

Christof

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Re: Does anyone present at conferences?
« Reply #40 on: September 25, 2015, 03:15:02 PM »
Congratulation on the seminar in Japan!

As a speaker you really just have to work with whatever is being thrown at you. One time I spoke at a conference the projector wasn't working for the first 20 minutes of my 75 minute talk. There was a fixed schedule, so just delaying the start wasn't an option and thenroom was too large for a whiteboard.

Not sure if your profession involves using your own laptop for presentation. It's common in IT where I work. One tip if you do: Create a separate user account just for presentations that runs none of your chat, phone, whatever apps and is not linked to your regular mail account. You don't want to show the audience confidential mails when you search for something.

If you use more than Powerpoint also bump up the font size. And turn off WiFi unless you need it. I've seen Windows and MacOS doing an update in the middle of a presentation...

Gerard

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Re: Does anyone present at conferences?
« Reply #41 on: October 03, 2015, 07:53:58 AM »
Christof, thanks for the tips. I've been presenting (and watching presentations) for years, and for some reason never thought of some of those things.

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Re: Does anyone present at conferences?
« Reply #42 on: October 03, 2015, 08:20:47 AM »
I never updated with a report -- I ended up presenting at two conferences this summer, and they both went pretty well! 

After that first disastrous dry run with coworkers, I read a tip somewhere (maybe here?) about envisioning each word leaving your mouth, which did a really great job of slowing me down.  I practiced a million times at home for the first presentation, and something just ended up clicking where I learned the skill of talking slowly from a place of strength. 

I actually hardly practiced at all for the second talk, and it didn't matter, I still spoke slowly with confidence.  I was getting in my head about if I should use notes or not, I ended up bringing printed bulletpoints for both talks and I'm very glad I did.  Also, I saw my boss use printed notes at the second conference.  I'm just going to do that all the time for the near future, because my brain stops working otherwise.

That and the beta blockers were a total game changer.

I still don't LIKE presentations, and both of mine were poorly attended -- one was LAUGHABLY small -- so the thought of a bigger crowd still scares me.  But I do think I'm starting to get the hang of this, a little.  Thanks for all the tips! 

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Re: Does anyone present at conferences?
« Reply #43 on: October 03, 2015, 10:12:39 AM »
Congratulations.

I will second your choice to use notes...

1. Ensure you slides have few words on them.  Lots of graphics, pictures and such instead.  ( so you aren't reading what is written)

2. Read from a practiced written out script at a good presentation pace.

3.  Write in stop or pause points where you stop, look up, and relate a small story or example to highlight your idea.  This gets your personality in there.

Many technical speakers do this, and it works very well when you must cover a lot of details accurately.  Many do this when forced to give another person's presentation or essay, and it is fine.

  It is OK to just be ' very good' at speaking, you know!

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Re: Does anyone present at conferences?
« Reply #44 on: October 03, 2015, 01:02:45 PM »
I gave one talk at a scientific conference, about 15 minutes.  I memorized it.

Last year, I interviewed at a company that required a 45 minute tech talk.  Never had to do that before (I don't have a PhD, so why would I?)  Developing the talk was a crap ton of work, but I basically spent an entire day off work practicing, and changing, and cutting it down.

Didn't get the job, either, after a full day interview.  But they didn't fill the position either. I don't think they quite new what they wanted at that time.